Conveyancing Secretary

Description

Who We Looking For

Our secretaries typically support several lawyers and the role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Key Responsibilities:

• Provide secretarial support to solicitors in the conveyancing department.
• Conduct property searches, title searches, and due diligence.
• Prepare conveyancing and leasing documents.
• Prepare and submit e-stamping for various documents including Options, S&P Agreements, Mortgages, Leases, and Tenancy Agreements.
• Manage case files, including opening, closing, and archiving.
• Handle client care, including dealing with new client enquiries and managing incoming communication.
• Book appointments, arrange meetings, and liaise with estate agents, solicitors, and clients.
• Prepare and submit e-notices of Transfer and other relevant documentation.
• Record all daily searches conducted and submit reports to the Finance Department.
• Distribute all incoming mails for the department.

Requirements:

• Strong attention to detail and accuracy in conducting searches and preparing documents.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• Proficiency in using relevant software and online platforms for conducting searches and preparing documentation.
• Good communication skills to effectively interact with various departments and external agencies.
• Ability to work independently and as part of a team.
• Basic understanding of property, legal, and financial terminology and procedures.
• Familiarity with the conveyancing process, including completing and filing stamp duty forms and Land Registry applications.
• Knowledge of Anti-Money Laundering rules and procedures.

Interested candidates are invited to apply with a comprehensive resume to recruitment@rajahtann.com. We regret only shortlisted candidates will be notified.